Event Advancing
Two Idle Minds provides professional event advancing services for live events, tours, and multi-city productions. We serve as the connective layer between artists, venues, promoters, and production teams, ensuring that every show arrives on site prepared, aligned, and ready to execute.
Our role is to confirm details early, document them clearly, and manage communication so show day runs as planned.
What We Advance
Event advancing is the detailed, behind-the-scenes process that prepares a show long before load-in begins. It is where technical requirements, schedules, hospitality, staffing needs, and venue logistics are confirmed and translated into clear plans.
Our advancing work supports live events at scale, including one-off performances, full tours, and extended runs across multiple cities. We focus on practical, deadline-driven coordination that directly affects how smoothly an event runs on site.
Artist and Talent Advancing
Confirming schedules, arrivals, technical needs, hospitality requirements, credentials, and on-site expectations with artists and their teams.
Venue Coordination
Aligning venue operations, stage management, security, and house production teams with the needs of the show.
Technical Requirements
Reviewing and confirming stage plots, input lists, backline needs, soundcheck schedules, and changeovers.
Scheduling and Run of Show
Creating and maintaining accurate timelines covering load-in, soundcheck, doors, performance, and load-out.
Documentation and Communication
Producing clear advance documents and serving as the point of contact to ensure all parties are working from the same information.
Show Day Support
Managing coordination in real time, addressing changes as they arise, and keeping the day moving forward.
TWO IDLE MINDS EVENT ADVANCING SERVICES
We approach event advancing with preparation, clarity, and respect for every stakeholder involved. Our work is grounded in communication that is timely, direct, and documented.
Our event advancing services support:
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Touring artists and talent teams
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Promoters and producers
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Venues and performance spaces
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Festivals and multi-date event series
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Large-scale corporate and private events
We are experienced advancing events that move, change, and scale.
Need Support Advancing Your Event?
If you are preparing for a live event or tour and need experienced advancing support that understands how shows function in the real world, we are ready to step in.
Advance Intake
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Reviewing the scope of the event, tour routing, timelines, and stakeholders.
Detail Confirmation
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Advancing with artists, venues, and production teams to confirm requirements and expectations.
Documentation
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Producing clear schedules, advance notes, and coordination materials.
Execution Support
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Supporting show coordination as plans move into live execution.
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